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February 5th, 2016

2016Feb6_BusinessContinuity_AWhether your business is hit with a brief power outage or an extreme weather disaster, any kind of interruption to your organization’s productivity can cut into your profits. That’s why it is important to have a business continuity plan and utilize BC tools to ensure your organization can stay in operation at all times. Here are some of the key strategies many companies rely on to keep their doors open.

Backup your data, applications and servers

Today, companies are more dependent than ever on IT and their business data. If these critical components suddenly become inaccessible, can your business stay open? For most business owners, the simple answer is no. This is why backing up these elements is vital to your business’s success. Backing them up ensures they can be restored quickly in the event of a disaster, security breach, or damage to IT equipment.

Obviously, to ensure the accessibility of your IT, you need to backup all your data, applications and servers regularly. The keyword here being “regularly”. While in the past most businesses would do this on-site and with tape backups, today more and more businesses are using the cloud. Some of the prime reasons for backing up to the cloud are as follows:

  • Affordability
  • Backups can be automated, therefore saving you time
  • Cloud providers usually backup your data to multiple locations (so if one of their facilities goes down, your backup is still safe at another site)
  • Backups can be accessed from anywhere, whether it’s at an employee’s home or at an alternate office
  • If you need to use it, backups can be restored quickly

Virtualize servers and desktops

When you virtualize your servers or desktops, they can be used at any location - be it at your workplace, home, or a coffee shop in the Bahamas. In terms of business continuity, this is useful in case your main office suddenly becomes unusable due to a disaster such as a flood, a break-in, or if you’re simply unable to get there because of hostile weather conditions.

Have a backup power supply

Power outages essentially zap all your employees productivity. No electricity means no work. And that means you’re paying them to do nothing. Having a backup power supply like a generator will ensure that when the electricity goes down, your employees can continue working. A good solution is an uninterrupted power supply (UPS). When you have this, a power outage will not affect your employees ability to work. They can work seamlessly through it, as if nothing ever happened. Also, if you have a server room, the UPS will ensure your vital servers stay cool.

Utilize social media

Whether it’s Facebook, Twitter or Google +, most people are on at least one social network these days. And if there is any kind of weather-related disaster, social media is usually one of the first places customers, colleagues, staff and vendors will check to see the status of your business. This is because even if the phone lines or local power goes out, social media is usually accessible. So when it comes to business continuity, have at least one active social media account you use to keep your customers and followers informed.

Implement Unified Communications

Unified Communication (UC) can essentially create a virtualized communication infrastructure. That means instead of your communication tools - like phones, instant messaging, video calls - all being stored locally at your workplace, you can access them anywhere. So for whatever reason if your office is inaccessible, employees can still use your phones and other communication tools from their homes. What’s more, UC tools can route business calls to your employees smartphones. That means they’ll never miss an important call, even if they’re not in the office.

So there you have it, five tools to ensure your business operates continuously no matter what comes your way. If you’d like to implement business continuity technology in your business or develop a continuity plan, we’re happy to help.

Published with permission from TechAdvisory.org. Source.

February 1st, 2016

Is your nonprofit doing enough to secure its most important data? Our friends at Idealware have put together their newest report: What Nonprofits Need to Know About Security: A Practical Guide to Managing Risk.

Sinu is proud to sponsor this informative report that covers:

  • Assessing your risk
  • Building a culture that values security
  • Developing policies to guide staff

The report also presents case studies of how two nonprofits chose to deal with their particular security issues. 

Download it for free!

Topic Articles
February 1st, 2016

Sinu customers already know that we provide a reliable IT infrastructure and full-time support, but did you know that we also install and manage a wide range of business productivity solutions offered as a monthly subscription service by Sinu?

Sinu can manage many of the SaaS (Software as a Service) solutions you currently use, or may have considered using, including online conferencing, email archiving, and file sharing. Sinu can guide you on which solutions will best meet your needs and effectively integrate them into the Sinu Solution. When you buy Cloud Services through Sinu, we add peace of mind: we handle all the software installation and any needed updates, ensuring all the technology works together seamlessly so your employees are productive and your data is secure.

Listed below are a few of the business solutions that Sinu can manage for your organization, so you can focus on your goals rather than the day-to-day management of your IT.

Skype for Business

Depending on your conferencing needs, Skype for Business can be a cost-effective way to add online audio and video conferencing for your team, plus instant messaging. Unlike the free consumer version of Skype, Skype for Business offers several features we have come to expect from a paid online conferencing service. And at a cost beginning at $2 per month per user, many of our customers find that it offers more value than some of the legacy online conferencing service solutions.

Skype for Business features include:

  • Add up to 250 people to online meetings
  • Share screens
  • Collaborate directly
  • Enterprise-grade security
  • Integrates with Office apps
  • Phone call-in numbers
  • Record meetings

Compliance Email Archiving

Email is the primary channel of business communication. It provides organizations with a fast medium of conveying business correspondence such as proposals, price quotes, human resources information, and sales transactions. Consequently, email has become the electronic substitute for legal business documentation and many industries are mandated to preserve their data, keep it secure against unauthorized access, and make it accessible for authorized use.

Merely backing up your data is not enough. Email archiving systems provide advanced search and retrieval functions that most backup systems do not offer. Backups save current data against the event of failure or disaster; archives protect data so that it can be accessed when needed.

Even if your industry does not yet require compliance email archiving, there are several reasons to consider adopting it as a best business practice:

  • Litigation support – Retrieving requested information from an archive is timely and cost-efficient to perform in comparison to the time and resources required to rebuild the information from backups
  • Data storage costs – Migrate aging data from primary storage to low-cost, high-capacity archive storage for long-term retention can reduce data storage expenses 
  • Knowledge management – It is estimated that 75% of a business’s intellectual property can be found in its email system and email archiving allows for data to be accessed when needed
  • Protection against malicious intentional deletion – Don’t fear that a departing employee deletes everything on the way out the door 

Sinu can manage an enterprise-class compliance archiving and monitoring solution that integrates with your current email and messaging systems. Our goal is to help alleviate the burdens of data management, storage, security and business continuity by finding and managing the best solution to meet the demands of regulatory compliance, audits, and eDiscovery.

Dropbox for Business

Dropbox for Business takes the popular individual file sharing, storing, and syncing solution to the next level by adding several security and sharing controls to help protect your business data.  

There are several reasons organizations turn to Dropbox for Business:

  • Your team can work on one platform with all the apps they already use to be productive – everything from Word and Excel to Photoshop and Acrobat
  • Information can be easily accessed from any device – Dropbox supports Windows, Android, iOS, Mac, and Linux
  • Sharing controls let you set permissions to allow for different access levels
  • Activity logs track how content is accessed — including new shared folders, invited members, changes in permissions, etc.
  • Remote wipe secures data if a device is lost
  • A personal and a work Dropbox can be linked for easy access, but files remain separate
  • Strong cipher encryption keeps data safe
  • Additional security features, including single sign-on (SSO) and two-step verification, further safeguard your data 

As a reseller of Dropbox for Business, Sinu is skilled at Dropbox implementation and support, so your business can get the most from the Dropbox solution. 

At Sinu, we are a bit obsessed about offering the most reliable and efficient IT support services for superior customer experience and employee productivity. So give us a call if you have a question about these services or any other new technologies that emerge – we’d love the opportunity to discuss what we are currently testing, share best practices, and demonstrate how the Sinu platform can be maximized to keep your employees happy and productive. For more information, contact David Owen.

Topic Articles
January 27th, 2016

2016Jan25_BusinessContinuity_AMost business owners don’t normally think they will be a victim of a natural disaster...not until an unforeseen crisis happens and their company ends up suffering from thousands or millions of dollars in economic and operational losses -- all because of the lack of thoughtful disaster preparedness. This post gives small or mid-sized businesses (SMBs) basic information on the vital importance of having a Disaster Recovery (DR) plan to help them survive any potential disasters.

As we all know, unpredictability is a fact of life. The aftermath of Tropical Storm Bill in Texas and recent floods in South Carolina are a grim and unfortunate lesson for many overconfident business owners who think their companies are spared from the likelihood of cataclysmic weather, technological malfunctions, or human actions. A 2014 survey by the IT Disaster Recovery Preparedness (DRP) Council reveals just how many companies worldwide are at risk: 73 percent of SMBs are failing in terms of disaster readiness. What does this mean? It means that 3 out of 4 companies aren’t prepared to handle emergencies and save their businesses from a worse-case scenario.

If it’s not clear and compelling enough for a business owner like yourself to consider putting a well-conceived Disaster Recovery (DR) plan into place, perhaps it’s time to give it some thought. Doing so can save you years of business loss. Here is some useful information about what DR is all about and how it can ensure your business’s survival in the wake of unforeseen circumstances.

What is Disaster Recovery (DR)?

Disaster recovery is a plan for restoring and accessing your data in the event of a disaster that destroys part or all of a business’s resources. It is a key component involving many aspects of business operations that requires this information to function. The job of a DR plan is to ensure that whatever happens, your vital data can be recovered and mission-critical applications will be brought back online in the shortest possible time.

What kind of disasters are likely to happen?

Business disasters can either be natural, technological, or man-made. Natural types of disasters include floods, earthquakes, tornadoes, hurricanes, landslides, tsunamis, and even a pest infestation. On the other hand, technological and man-made disasters involve hazardous material spills, infrastructural or power failure, nuclear power plant meltdown or blast, chemical threat and biological weapons, cyber attacks, explosions, or acts of terrorism and civil unrest.

Why does your business need DR?

Regardless of industry or size, when an unforeseen event takes place and causes day-to-day operations to come to a halt, a company will need to recover as quickly as possible to ensure you will continue providing services to clients and customers. Downtime is one of the biggest IT expenses that any business can face. Based on 2015 disaster recovery statistics, downtime that lasts for one hour can cost small companies as much as $8,000, mid-size organizations $74,000, and $700,000 for large enterprises.

For SMBs particularly, any extended loss of productivity can lead to reduced cash flow through late invoicing, lost orders, increased labor costs as staff work extra hours to recover from the downtime, missed delivery dates, and so on. If major business disruptions are not anticipated and addressed today, it’s very possible that these negative consequences resulting from an unexpected disaster can have long-term implications that affect a company for years. By having a Disaster Recovery plan in place, a company can save itself from multiple risks including out of budget expenses, reputation loss, data loss, and the negative impact on clients and customers.

How do I create a DR strategy for my business?

Creating, implementing and maintaining a total business recovery plan is time-consuming but extremely important to ensure your business’s survival. Many organizations don’t have the time or resources to dedicate to this process. If you would like to protect your company from unexpected disasters but need further guidance and information on how to get started, give us a call and our experts will be happy to discuss Disaster Recovery options and solutions with you.
Published with permission from TechAdvisory.org. Source.

January 25th, 2016

2016Jan20_Security_AIt’s been said so many times that many small business owners are likely to block it out, but the truth remains: cyber criminals target SMBs. Perhaps the reason for this ignorance is that when an SMB falls victim to an online attack, it’s not breaking news. But this time, in a recent NY Times article, a cyber attack wasn’t focused on the Ashley Madisons or Dropboxes of the world. This time the focus was on a small business who is lucky to still be in business after a serious cyber attack.

Last holiday season, Rokenbok Education, a small, California-based toy company of seven employees realized its worse nightmare. During the busiest time of the sales year, the files in their database had become unusable, infected with malware. The hackers used ransomware, a malware designed to hold a business’s data hostage, to encrypt their files and demanded a payment to make them usable again. However, instead of paying the ransom, Rokenbok restructured their key system. To do this it took four days. That’s four days of downtime, lost sales, and confused customers who likely lost confidence in the integrity of their company. Luckily this did not put Rokenbok Education out of business. But many SMBs aren’t so fortunate, and are forced to close after such a security debacle.

So why do security breaches like this happen to SMBs?

There are many reasons, but a common one is that small and medium-sized businesses often focus on profits over security. And really, it’s hard to blame them. When you’re small, you want to grow your organization as quickly as possible. And you likely think that because you’re small, no one is going to attack you. However, nowadays hackers are on to this way of thinking. They know that SMBs don’t focus as much on security, which make them a perfect target. In fact, according to Timothy C. Francis, the enterprise lead for Cyber Insurance at Travelers, 60 percent of all online attacks in 2014 targeted SMBs.

So what can your business do to protect itself against online attacks? There are a range of options, but it’s best to start off with an audit of your current security system to see where the holes are. This audit should check areas of risk which include customer data, employee access, and assets such as servers, computers and all Internet-enable devices.

After that, an obvious thing to do is to strengthen your passwords. While this has been said thousands of times over, many SMB owners do not take heed. Clay Calvert, the director of security at the Virginia-based firm MetroStar Systems, notes that hackers analyze how we create passwords and use big data analytics to crack them. “They have databases of passwords,” Calvert said. The best way to create a strong password is to make it long with a mix of characters. Password managers that encrypt your passwords can also help.

Aside from passwords, there are many other ways to boost your business’s security that include installing a firewall, keeping your antivirus up-to-date, and moving data over to the cloud (instead of storing it on company servers). Also, since many security attacks occur because an employee clicked on a malicious website or link, training your employees is a smart move. A good way to start this training is to create an employee manual that includes security guidelines they must follow. For ongoing training, you can keep them up-to-date on the latest security threats through email updates and regular meetings. Once you feel confident that your employees are up-to-speed and your security practices are updated, you can try hiring ethical hackers to test your systems and try to break through your security. This will let you know if there are any security holes you missed.

Calling in a security specialist

However, if all of this sounds far too much to bother with, consider outsourcing your security to a service provider that specializes in digital security. This can oftentimes save valuable time and money in the long run. Best of all, this can provide peace of mind, knowing that you have a security specialist watching over your business.

If you’re feeling overwhelmed and unsure where to start with your business’s security, we’re happy to help perform a thorough audit and provide you the digital security solution you need to keep your business protected. Security worries don’t have to keep you up at night, and we can help you implement the measures that will protect your business from disastrous security problems.

Published with permission from TechAdvisory.org. Source.

Topic Security
January 22nd, 2016

2016Jan22_BusinessIntelligence_AWhen you think business intelligence, you likely think about charts and graphs that reveal valuable data about your customers, profits, and operations. While these may be simple enough for some to understand, what if you could simplify your data even more? A new innovation in the business intelligence world may have just made this a possibility. Here’s what you need to know.

Earlier this week, the Chicago-based company, Narrative Science, integrated with the business intelligence and visualization software company, Qlik. The fruit of this integration is a new way of looking at your data beyond your standard charts and graphs. Yes, charts and graphs are still used, but now there is a new element that comes into play: story. Qlik now enables businesses to take the data on their charts and graphs and automatically turn it into a narrative that will explain the most important and relevant points of their data. These stories are presented in easily understood, natural language and can be personalized to the audience who is reading them. For example, if you want to change the format, language style or detail of the story, you can easily adjust these.

How storytelling can help with business intelligence

While charts and graphs are easy to read for people who are regularly looking at them, there can be a learning curve for those who are new to the specific set of data they’re analyzing. And when you are presenting a series of charts and graphs to a group of colleagues, it may be difficult for you to convey the data in an easily understandable way. This is why storytelling can be a vital tool with your business intelligence efforts.

Everyone can relate to a story. In fact people have been doing so since the stone age as evident by the carvings on cave walls depicting different tales. Today, all it takes is a simple click of your remote to see hundreds of different stories appear on your TV. Storytelling makes it easy to digest information for anyone. This is why both morals and ethics are often illustrated in parables or stories to convey their message. These stories that many of us heard from childhood, like the story of King Solomon who suggested cutting a living child in two to settle an argument or of King Midas and the golden touch, remain in the minds of many of us for a lifetime.

Stories stick in our brains. And they can make it easy to understand complex information, which can be especially helpful when it comes to data. This is why Qlik’s new data to story function sounds so exciting. It aims to make it easier to present data in a more user friendly way. This will hopefully save time and headaches for people trying to understand complex data. Of course, since it is so new, only time will tell what kind of impact it will have and whether or not it will live up to expectation.

Want more of the latest business intelligence news? Need help making sense out of your data, or looking for other ways new technology can help? Get in touch with our IT experts today.

Published with permission from TechAdvisory.org. Source.

January 21st, 2016

A lot of businesses are still mystified as how to measure just what kind of value they are truly getting from social media. Because it is a medium that is still evolving, it can be hard to understand just what works and what doesn’t when it comes to social media and measuring its value. In fact, it’s not unusual to see so-called experts contradict themselves. Don’t worry if you are unable to totally understand social media value. We’ll break down a few things for you.

Social media is important for your business and it can have a great deal of value for your company if utilized correctly. Of course measuring this value is an imperfect science. While we don’t have a magic formula to help you figure it out, we do have a few things for you to consider when it comes to estimating it for yourself.

Followers matter but…

...they are not the end all be all when it comes to your social media efforts. When social media first started, it was all about how many followers you had. In the eyes of consumers, more followers equaled more credibility. However, that sentiment is no longer a prevailing thought among consumers and the number of followers you have won’t make or break your organization.

However, having a lot of followers does still reflect well on your business and it also gives you an easy way to reach your target audience directly. This is where it becomes important to monitor things like average clicks, the number of clicks the page you shared got, and conversion rate - the number of people who clicked on your share that turned into a sale or lead. If you have 100,000 followers but don’t get clicks, then your social media doesn’t hold a whole lot of value. The next point comes in handy if you’re having trouble monitoring all of these.

Simplify the way you monitor social media

A lot of businesses make a simple mistake that convolutes the way they estimate the value of social media. That mistake is failing to create unique campaigns and contact points for each social media channel. Doing this can make it difficult to determine just what leads and sales are coming from which media. Here’s an example for you. Your business shares a link on Facebook, Twitter and LinkedIn to a page on your website where people can download a free report. You get 150 people to download which is good but it can be hard to determine just where everyone came from to download the report unless you have advanced tools like Google Analytics at your disposal.

That’s why for every promotion or pitch page on your website that you share via social media, you should create a distinct URL for each one so you can easily monitor where people are coming from. This will help you understand what kind of value each of your social media channels has. You might also want to consider creating a separate phone number for each social media channel so that way when a person does call, you will know where they came from. This option is especially easy and cost effective to implement if you have a VoIP phone system in place.

Set social media goals

Without goals in place, it’s pretty hard to figure out the value of anything including social media. If you already have social media goals established, then these are probably the place to start in determining the value of your company’s social media. If goals have not been set up, you are going to want to create some and see if your company is able to reach these. That’s because the easiest way to determine if something has business value is to establish if it can help your company reach its goals. If you see that social media isn’t doing this, then you’ll need to reconfigure your strategy accordingly. If social media is adding value, then you will want to dig deeper using different tools to get a better idea of just what that value is.

If you aren’t using social media to add value to your business, then you are losing out. And if you aren’t utilising technology to assist in these efforts then you are really falling behind. Talk to our experts today to see how you can get started.

Published with permission from TechAdvisory.org. Source.

January 19th, 2016

Productivity_Jan19_AIf you think the idea of working from home sounds too good to be true, it’s not. Since the advent of the Internet, many business owners are open to the adoption of telecommuting, a strategy that allows their employees to work remotely in order to save commuting costs and time while increasing productivity. But of course, working from home can pose a few challenges of its own. In this article we’ll go into details as to how you can work productively at home.

One of the major concerns that business owners have when allowing people to work from home is the limited amount of control they have over their staff. Companies fear that most employees might become unproductive if they become their own boss and are responsible for managing their own hours. While it is easy for remote employees to feel disconnected from work, if you make communication a top priority, telecommuting can actually work wonders.

So have you been given the privilege to work from home? Check out the following tips to ensure a productive day.

Get dressed

It’s important not to dress too casually when working at home. That’s why wearing your pajamas while working can be counterproductive. There’s no need to choose an overly formal attire - like a suit with a tie - but at least wear something comfortable yet presentable that will help you get into a work frame of mind.

Create a focused workspace

Select a workspace that’s neither too comfortable nor uptight. The best method to get into the mindset of ‘going to work’ is to create an environment that allows you to easily focus on the tasks at hand. This can be a room with a door to keep out family members, or simply a space that’s free from all sources of distractions such as your smartphone, snacks, or the television. But in the end, it all comes down to personal preference - do you enjoy working in a clear space, or a cluttered chaos? Would background music distract you or help you concentrate? Do you like working in a bright environment, or prefer a dim area? Take these into consideration before choosing your workspace.

Plan ahead

The secret to working more productively is to have an organized plan of action. Write down the plan so you can prioritize tasks properly and schedule what needs to be done and when it must be completed. Also, it’s always helpful to know your most productive hours. This is so you can schedule your most challenging tasks during those hours and set aside easier ones in your least productive periods.

Stay away from social media

Social media is considered by many as the biggest time and productivity killer. So if your duties don’t involve managing your company’s Twitter account or responding to customers’ requests via Facebook inbox, you should steer clear from these social networking sites. There are many applications out there that allow you to block social media websites and notifications, but of course you wouldn’t have to resort to such measures if you can exert some self-control and discipline.

Invest in technology

Another thing to consider about working from home is the technology to help you work easier, such as a second monitor. Sometimes you will also need certain tools to stay connected to your company, clients, and colleagues. These tools may include but are not limited to web conferencing software, document sharing applications, or screen sharing programs.

These tips will turn your home into an office that will keep your working hours productive and disciplined throughout the day. If you’re looking to implement IT solutions that will encourage a more productive work environment, get in touch with our experts today.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
January 16th, 2016

SocialMedia_Jan11_AYouTube is one of the most powerful tools for video marketing out there, especially for businesses who want to create an online reputation in order to generate more leads and revenue. It allows you to introduce your company’s unique brand and personality to the online community. And the best part? It’s free! Here we provide some useful tips to make sure that your YouTube marketing campaign is a total success.

Keep it short and simple

Most people have short attention spans and won’t watch videos that are longer than a couple of minutes unless they’re really interested. This means lengthy videos might not perform as well as you might hope, since viewers are likely to be turned off completely. There’s no fixed formula here, but the idea is to create videos that convey your intended message within five minutes at most. If you have the need for longer videos, simply split them into small segments - this is another great way to keep your visitors hooked and make them want to come back for more.

Use humor in your videos

Have you ever wondered why the funny videos on YouTube earn so many hits in such a short time? That’s because people love humor. We all like a good laugh. There are several YouTube channels out there that have had huge success by injecting humor into their videos. You don’t have to make your audience fall on their backs laughing - just flashing a little sense of humor will do the trick.

Consider quality over quantity

With the vast number of amateur and low-quality videos that come up on YouTube’s search results, you need to go the extra mile and make your video stand out from the competition. It’s worth investing in a high-quality video camera if you’re serious about YouTube marketing. Each of your videos should contain helpful and engaging content. And before posting it live, make sure to ask for a second or third pair of eyes to go through it again. This way you can take out the fluff and polish the videos so they’re appealing to viewers.

Set engaging titles

When it comes to YouTube marketing, this is perhaps the most important thing to keep in mind. Make sure you include relevant keywords in the title, so your viewers know what to expect to see in your video. The general rule of thumb is to keep it clear and concise, since long titles will be truncated in YouTube’s search results. Another thing is to refrain from using misleading titles that trick people into watching your video. Not only will your viewers hit the close button right away, this cheap trick will also have a negative impact on your video’s ranking.

Promote your videos

YouTube videos have a high chance of ranking well in Google, being the search engine giant’s subsidiary and following similar search algorithms. But this is no excuse to skimp on marketing. There are many ways to promote your videos to your specific target audience. Using relevant keywords and descriptions may help with organic traffic, but there’s also paid options like Google AdWords and Facebook Ads that will help you earn more exposure for your videos.

YouTube is a great tool to generate traffic and interact with your customers online. But do keep in mind that no matter how great your videos are, they won’t get seen if you don’t promote them well enough. If you want to learn how to maximize your YouTube marketing campaigns, get in touch with our experts today.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
January 14th, 2016

Productivity_Nov30_AWe all experience those days where we feel like we’ve been super productive and have managed to check off a bunch of tasks from our to-do list. But if you feel like these days are few and far between and you’d like to up the ante on a more consistent basis, it’s time to adopt a new approach to productivity. Whether you need to get organized in your personal or working life, laying down ground rules for yourself and considering the following tips could work wonders.

When it comes to business, competition is fiercer than ever: you might have rivals undercutting your prices, you could be a bricks and mortar store pressurized by internet-based sellers, or perhaps you’re struggling to get a grip on your processes, marketing plans or even employees. By upping your efficiency stakes, working in a more agile fashion, and simply getting more work done more quickly, you could find that you’re holding the key to solving your problems.

Your issues with productivity might be personal, or they may well stem from your staff. As a small or medium-sized business owner or manager, you can’t afford to sit back and let your own inertia or disorganization, or your employees’ lack of dynamism, drag your company down. Take action and start getting to grips with your workload and help your business get 2016 off to a far more efficient start.

Take time out first thing

Okay, admittedly taking ‘time out’ sounds counterintuitive for increasing productivity, but hear us out. By taking a few minutes at the start of every morning, you’ll be getting the day off to a calm and orderly start, thereby increasing the chances of you being more productive, as opposed to running around like the proverbial headless chicken for the rest of the day.

Part mindfulness and part preparation, begin by emptying your head of any thoughts. Be in the moment and spend a minute or two breathing deeply. Next, consider the things most playing on your mind in relation to what needs to be done either today or in the near future. Jot them down on a piece of paper, followed with a short outline on how you are going to tackle them. Then set your mind to going forth and making those resolutions happen, one by one.

Quit multitasking

Some reports say that multitasking can negatively impact on your productivity by as much as 40 percent. When we’re taking on more than one task at a time, the perception is that we’re killing it productivity wise and getting loads done. The reality is that we’re spending the majority of the time jumping from one thing to the next and not fully focusing on any of them.

You need to exercise willpower to commit to ‘singletasking’ but before long it should come as second nature. Pick one thing that you are going to work on and stick to it until you have finished, or at least done everything you can for the time being. This includes not checking your email during that time – surely one of the biggest productivity sappers of all time. If the temptation is too strong, log out of your inbox on your computer, and set your phone to silent if you have audible alerts configured. If you’re worried you’re going to overlook something during this time period, use an online or physical notepad to note down spur of the moment thoughts or ideas.

Reassess your working hours

It’s no secret that the traditional 9 to 5 is on the way out. Being connected and contactable around the clock is putting paid to that, but is being constantly online actually counterproductive? How effective are you really at 11pm at night when you’re slumped in front of The Walking Dead with a beer and a spreadsheet full of data?

Take a tip from the latest round of startups that are taking a sledgehammer to the idea that we need to work around the clock, and are instead turning the working week on its head. The CEO of one rising startup has gone as far to institute a five-hour workday that runs from just 8am to 1pm, taking into account that studies show people are more productive earlier in the day. The theory goes that making people sit in an office for 8 hours a day, whilst giving them ample time to be productive, equally gives them just as many hours to waste time. A shorter working day could instill a greater sense of urgency in employees, who in turn respect the company’s consideration of their personal lives and work harder.

Depending on your business, changing your working hours may not be practical, but it could still be food for thought - and adopting a singletasking approach and planning your day ahead calmly and clearly is achievable and will never hurt.

If you’d like to find out how implementing better IT and more efficient procedures can help you beat the productivity blues, get in touch with us today.

Published with permission from TechAdvisory.org. Source.

Topic Productivity